NHETG AWARDS TEMPLATE INSTRUCTIONS
FOR MICROSOFT WORD FOR WINDOWS
Instructions to Awards Creator: Keep a blank copy of each type of award in view so you can see how it is worded.
Participation certificates: Before the festival begins, create Participation Certificate files for each production. One certificate per show.
q Launch Microsoft Word.
q Click on File.
q
Open the appropriate (regional/state)
Participation Certificate template. If page is blank, select View/Page Layout or View/Print.
q
Click on the words [Click HERE and type Name of School] and enter the school
name. The words [Click HERE and type Name of School] will be replaced with
the school name. The font should be a
nice large Script MT Bold.
q Click on the words [Click HERE and type Name of Production] and enter the production name.
q Click on the words [Click HERE and type Name of Director(s)] and enter the director (and tech dir if applicable) names.
q Click on the words [Click HERE and type Names of Cast & Crew] and enter all the Cast & Crew names.
q If all the names do not fit in the text block, Highlight them all and reduce the font size until they do fit.
q Remember to enter the name of the Festival Location at the bottom of the certificate. The date should take care of itself.
Do not print on the actual certificate forms yet. Print the awards on white paper. Hold the paper in front of an actual certificate to see if everything lines up properly. It should. Adjust as needed. If all text is a bit low or high, change the top margin in File-Page Setup. Otherwise, try changing the font size or moving a “text box”. To move a “text box”, click on the text, then click on the frame, then use the up/down curser arrow keys to nudge the frame up or down.
On the day of the festival, at registration, have the director proof and edit the white paper copy of the Participation Certificate. Expect additions and deletions. Repeat the proofing process until there are no more corrections. Then have the director sign the proof when it is correct. Then print the actual certificate during a break on the day of the festival.
All Star Company
Awards:
After each block of shows, the Judges Consultant should provide a list of awards the judges are considering for those shows. Enter and print these awards. Do not wait till the end of the festival to print awards or you may hold up the closing ceremony. Give them to the Consultant. Later the judges will determine which of these they will actually present. If there are lots of ensemble awards, it may be necessary to print these on photocopies of awards to avoid running out.
q Launch Microsoft Word.
q Click on File.
q
Open the appropriate (regional/state) All Star
Company template.
q Click on the words [Click HERE and type Name of Student(s)] and enter the student name.
q Click on the words [Click HERE and type the Role of ????] and enter the role, position or work being awarded. Examples: the Role of Bottom or Set Design.
q Click on the words [Click HERE and type Name of Production] and enter the production name.
q Click on the words [Click HERE and type Name of School] and enter the school name.
q Remember to enter the name of the host school at the bottom of the certificate. The date should take care of its self.
Finalist Certificates: This is for Regional Festivals only.
This certificate is almost identical to the Participation Certificate. There are only minor format changes. It is suggested that each block of text be copied and pasted from the Participation Certificate file to the Finalist Certificate. This way there should be no new spelling or typographical errors.
Instructions for Festival Computer Coordinator on System Set-up: Do not leave these tasks for the last minute. This set up does take some time but will result in a smoother running festival and beautiful award certificates.
Install the Templates on the computer to be used for certificate printing. Copy the template files such as NHETG Regnl All Star Company Template.dot from the floppy disc to the Microsoft Word Template Folder usually named:
C:\WINDOWS\Application Data\Microsoft\Templates or C:\Program Files\MSOffice\Templates
You can also just double click on the template file on the floppy. If this template file does not work try a version from another file on the floppy. You must be in View/Page Layout or View/Print. If Click & Type doesn’t work enable it on Tools/Options.
Learn the System - Become familiar with the systems and templates. The Award Creator will be under pressure during the festival and will no doubt have questions. You are there to help out when things get strange. What ever happens, don’t blame the user.
q Create a dummy Certificate.
q Try typing in the various [Click HERE and type] fields.
q Print the dummy Certificates on white paper and see that the printer(s) works correctly and the forms line up properly.
award_instructions.doc 01/27/2008